Determining the Responsible Person at the Service Policy


  • Policy Statement
  • Strategies for Implementation
  • Legislation and Considerations
  • Sources and Related Policies



The Education and Care Services National Law determines that a Responsible Person must be physically present at a centre based service at all times that an Approved Service operates.

A Responsible Person will be on the premises at all times, and the details of the Responsible Person at any time will be clearly displayed for educators, staff and families.

The process for determining the Responsible Person will be clear to all educators and staff, and followed at all times.

Details of the Responsible Person are documented and displayed for all users of the centre.

The centre works in accordance with the minimum requirements for qualifications, experience and management capability needed to gain a Supervisor Certificate as set out in the Education and Care Services National Regulations 2011


A service must always have a Responsible Person physically present at all times.

A Responsible Person can be:


  • The NOMINATED SUPERVISOR – this is a person with a Supervisor’s Certificate designated by the service as the Nominated Supervisor.
  • A CERTIFIED SUPERVISOR who has been placed in day-to-day charge of the service.The Nominated Supervisor will:
  • Ensure Certified Supervisors have a clear understanding of the role of the Responsible Person.
  • Ensure the Responsible Person is appropriately skilled and qualified.
  • Ensure a Responsible Person is physically present at the centre. A substitute for the Responsible Person will be present where a waiver is in place.
  • Arrange for the keeping of a “Responsible Person record”. This record will document the current Responsible Person.
  • The name of the Responsible Person will be displayed in the main entrance at the service.
  • Develop rosters in accordance with the availability of Responsible Persons, centre operation and attendance patterns of children.


  •  Education and Care Services National Law Act 2010
  • Education and Care Services National Regulations 2011
  • National Quality Standard for Early Childhood Education and Care 2011



Community Child Care Co-operative Ltd (NSW) –



Policy adopted:            20 July 2015

For review:        July 2017


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