Governance and Management Policy

CONTENTS

  1. Aim
  2. Strategies for Implementation
    • Management
    • Committee of Management Role
    • Policies
    • Compliance Measures
    • Constitution
    • Committee of Management Powers
    • Risk Management
    • Code of Conduct
  3. Legislation and Considerations
  4. Sources and Related Policies

 

1. AIM

To ensure our Centre has good governance we will:

  • Conduct our affairs legally, ethically and with integrity;
  • Identify organisational risks and legal obligations and manage these through policies and relevant processes and procedures; and
  • Ensure that mechanisms are in place for fair and transparent governance.

 

2. STRATEGIES FOR IMPLEMENTATION

 Management

The management of our Centre is overseen by the Committee of Management (COM). The COM consists of the following positions; Executive Board: President, Vice President, Treasurer and Secretary and the following Sub-Committees: Building and Maintenance, Staffing, Social and Fundraising, Policy, Communications/Grants, Web Communications and general members. The COM is accountable to members for the performance of the Centre.

Committee of Management Role

The COM has overall responsibility to members for the sustainability and relevance of the Centre. The COM will direct its activities towards achieving the Centre’s goals and implementing the Centre’s Quality Improvement Plan by guiding and monitoring the Centre’s business and affairs in line with the objects as set out in the Centre’s constitution and in line with the Centre’s philosophy.

In carrying out its responsibilities, the COM undertakes to maximise the value and contribution of the Centre to the community, and to serve the interests of the Centre’s members, employees and families and children using the service. In serving these interests there is an implicit understanding that the rights of the child are paramount in all decision making.

The COM is the employer of all staff of the Centre and are responsible for the management and control of the Centre as the Approved Provider of education and care under the Children (Education and Care Services National Law Application) Act 2010 and the Education and Care Services National Regulations.

Policies

The COM will:

  • Ensure that a comprehensive set of policies are in place as required under Education and Care Service Regulations and other Regulations and laws that the service must comply with;
  • Ensure that these policies comply with relevant legislation; and
  • Update these policies on a regular basis.

Compliance Measures

The COM will:

  • Ensure that mechanisms are in place such as compliance tools and a compliance calendar to assist them to assess that the Centre’s policies are implemented; and
  • Prepare a sample service summary sheet for new COM members

Constitution

The COM of the Association will:

  • Ensure that the Centre’s constitution is followed at all times;
  • Ensure that the constitution is reviewed at least every three years; and
  • Ensure that each new member of the COM is provided with a copy of the Centre’s constitution and Quality Improvement Plan on their appointment to the COM.

Committee of Management Powers

The COM sets the strategic direction and monitors performance of the Centre. The COM will provide effective governance to ensure excellent overall management of the Centre’s business and financial objectives.

In addition, the COM members may delegate any of their powers (with the exception of the power of delegation and responsibilities as Approved Provider) to a committee of directors, a director, an employee or any other person.

The COM delegates the responsibility of implementing the strategic plan and day-to-day management of the Centre to the service’s Nominated Supervisor.

In discharging its powers, each COM member will be bound by the Associations Act/Corporations Act, the Constitution and all policies of the Centre.

The COM’s authority includes:

  • Overseeing the Centre including its control and accountability systems;
  • Appointing and removing the Nominated Supervisor;
  • Ratifying the appointment of all staff members;
  • Developing organisational strategy and performance objectives;
  • Reviewing, ratifying and monitoring systems of risk management and internal control, codes of conduct, and legal compliance;
  • Monitoring the Nominated Supervisor’s performance and implementation of strategy;
  • Approving and monitoring financial and other reporting;
  • Authorising appropriate delegations within the Centre;
  • Ensuring appropriate resources are available to carry out the Centre’s functions; and
  • Approving and monitoring the progress of major capital expenditure.

Risk Management

The COM will:

  • Ensure the Centre operates with and to a valid Constitution and that all governance and management practices of the COM and staff align with the Constitution;
  • Demonstrate achievement of this through accessible meeting minutes and COM self-assessments and evaluations; and
  • Assist COM members to receive ongoing support and professional development in the implementation of effective and evidence based governance practice.

Code of Conduct

COM members will:

  • Commit themselves members to ethical, businesslike, and lawful conduct, including proper use of authority and professional decorum when acting as COM members;
  • Demonstrate un-conflicted loyalty to the interests of the Centre when acting as a COM member;
  • Avoid conflicts of interest with respect to their role;
  • Annually disclose their involvement with other organisations or companies that currently do business or may do business with the Centre;
  • Immediately disclose to the COM any and all impending conflicts of interest. That member shall absent herself or himself without comment from both the deliberation and final decision-making;
  • Not use information exclusive to COM members for personal gain and will respect the confidentiality of all information obtained during meetings or through their role; and
  • Respect the confidentiality appropriate to issues of a sensitive nature.

 

3. LEGISLATION AND CONSIDERATIONS

  • Children (Education and Care Services National Law Application) Act 2010
  • Education and Care Services National Regulations 2011 – 168,169,170,171 & 172.
  • National Quality Standard for Early Childhood Education and Care 2011 –       Element 7.1, 7.2.

 

4. SOURCES AND RELATED POLICIES

Related Policies

  • Privacy and Confidentiality Policy

 

Date Adopted: 14 March 2016

Review: March 2018

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