Safety Policy


  1. Arrival and Departure
  2. Late and Non Collection of Children Policy
  3. Smoking, Drug and Alcohol Consumption
  4. Intoxicated Adults (Alcohol and/or Drugs)
  5. Emergency Procedures (including fire safety)
  6. Lockdown Procedure
  7. Equipment
  8. Footwear
  9. Choking
  10. Storage of chemicals
  11. Excursions
  12. Staff transporting Children to or from the Centre
  13. Parking
  14. Water safety
  15. Legislation and Considerations
  16. Sources and Related Policies

 (a)  Policy Statement

This policy relates to the arrival and departure of children within the Centre.

It is the responsibility of staff and families to ensure the safe arrival and departure of children at the Centre and the completion of statutory documentation. Practical and safe approaches will promote a smooth transition between home and the Centre, assure the completion of the required records for the claiming of the Commonwealth Child Care Benefit in long day care services and confirms children’s presence or absence from the service. This ensures a child’s arrival and departure at the service continues their safe care and custody.

 (b)  Strategies for Implementation

It is the responsibility of the Nominated Supervisor to ensure the following:

  • A record of attendance, kept at the Centre, includes full name of each child attending, arrival and departure times, signature of the person who delivers and collects the child or the nominated supervisor or educator;
  • A child will leave the Centre only with a parent, authorised nominee, an authorised delegate as a part of an excursion or because the child requires medical care. (This does not include a parent who is prohibited by a court order from having contact);
  • Review the electronic sign-in. Where parents or authorised persons have not signed in a staff member will mark the child in attendance on the electronic sign-in.
  • Ensure that two staff members verify all children have been signed out of the Centre. If a child is not signed out educators/staff members will call the family to check they have been picked up and if they are not able to get in touch with the family, they will check all areas of the Centre to ensure no child remains.
  • Check all areas of the Centre to ensure no child remains.
  • Ensure all requests for anyone other than those listed on the enrolment form to collect a child from the Centre is put in writing before allowing the child to go home with them;
  • Request photo identification (e.g. drivers licence, passport) from individuals authorised to collect a child from the Centre if they are not known to educators/staff prior to releasing the child into their care;
  • Allow a child to leave the Centre only with an authorised person who is 15 years or older, unless otherwise approved by management. Management discretion to approve/deny special requests for authorised people younger than 15 years old will take into consideration familiarity with the child (sibling/cousin/neighbour), experience with caring for younger children and proximity of home to the centre (keeping in mind distance and pedestrian safety).
  • Allow a child to leave the Centre only with an authorised person who is able to appropriately care for the child. Educators and staff will always act in the interest of safety for the child, themselves and other children in the care and education service. It is at the educators’ discretion to determine if they believe an authorised person is unable to appropriately care for the child based on the individual case and circumstances;
  • On orientation and on the first day of enrolment, remind families that all children need to be signed in and out as a part of regulatory and funding obligations. Families will also be informed that the digital attendances will be used to print emergency evacuations and need to be completed by families both on arrival and on departure from the service;
  • Develop rosters to provide for continuity of care for the families and children throughout the day.

It is the responsibility of educators and staff to:

  • Set the environment with familiar areas for children to enjoy when they are settling into care. Changes in the environment will be discussed with children and families to promote consistency and to help children feel secure in their setting;
  • Greet families and find out about the child’s needs for the day;
  • Support children to participate in an activity, assist with separation for both adults and children and to say goodbye;
  • Welcome families at the conclusion of the day and communicate about the child’s day. Any important messages will be passed on to families, including any changes in the child’s routine, accident reports or medication needs.
  • When closing the centre, ensure all children have been signed out of the Centre. If a child is not signed out educators/staff members will call the family to check they have been picked up and if they are not able to get in touch with the family they will check all areas of the Centre to ensure no child remains.
  • Allow a child to leave the Centre only with an authorised person who is 15 years or older, unless otherwise approved by management and is able to appropriately care for the child. Educators and staff will always act in the interest of safety for the child, themselves and other children in the care and education service. It is at the educators’ discretion to determine if they believe an authorised person is unable to appropriately care for the child based on the individual case and circumstances;

It is the responsibility of families/family member or authorised person to:

  • Sign each child in and out of the Centre upon arrival and at the time of departure, on the electronic sign-in.
  • If they cannot access the electronic sign-in, sign their child in/out on the paper form provided.
  • Ensure that educators and staff are aware that their child has arrived;
  • Remain responsible for their child whilst they are on the education and care premises;
  • Add name and contact details of authorised persons to their child’s online enrolment form and/or notify the nominated supervisor in writing of changes and additions to persons authorised to collect their child.
  • Communicate any changes of routine with educators. This communication may include information about medication, a change of routine, a person other than a known authorised adult picking up a child and completing documentation or if there is a change in time of arrival or departure for a child. These must be known by educators to ensure the safety and wellbeing of each child;
  • Apply sunscreen to each child
  • Place the child’s bag in his/her locker and their drink bottle in the designated place;
  • Call the Centre if their child is absent for the day or for several days.

(a) Policy Statement

To establish clear guidelines for staff and parents in relation to the Centre’s Duty of Care to children and staff of the Centre with regard to children being picked up after the Centre’s closing time.

(b) Strategies for Implementation

  1. The Centre hours of opening are clearly displayed at the entry to the service. All children must be collected by 6.00pm by the digital clock on the office computer. Failure to do this will incur a fine, chargeable until the parent/guardian and child leave the Centre; The fine is as follows: $15 per 15 minutes (or part thereof) for the first 15 minutes (i.e. 6.01pm – 6.15pm), $30 over 15 minutes (of part thereof) for the next 15 minutes (i.e. 6.15pm – 6.30pm), then $5 per minute beyond 30 minutes (i.e. after 6.30pm)
  • On enrolment families will be advised of the Centre’s Late and Non-Collection of Children Policy;
  • Parents/guardians who are unavoidably detained and are unable to collect their child at the negotiated collection time must telephone the Centre to advise of their lateness and expected time of arrival. If a parent/guardian is unable to collect their child prior to closing time they should arrange for another authorised person to collect the child and advise the Centre of this arrangement;
  • Special circumstances i.e. traffic accident or vehicle breakdown, will be given consideration in relation to the administration of late collection fees;
  • If the parent/guardian has not contacted the Centre and the child has not been collected 10 minutes after the negotiated collection time, the Centre will attempt to telephone the parent/guardian or if this is not possible telephone the emergency contact people listed on the child’s enrolment form to arrange for the child’s immediate collection;
  • If no-one can be contacted and the child has not been collected 30 minutes after the Centre’s normal closing time educators will follow the Procedure for Late Collection;
  • When a parent/guardian is continually and regularly arriving late at the Centre to collect their child, the Nominated Supervisor will discuss the matter with the Committee of Management for discussion and resolution.

(c)  Procedure for Late Collection

  • If a child has not been collected 30 minutes after closing time, and the parents/guardians of the child, nor other emergency contact person has been able to be contacted, the senior educator present will contact:
    • the Nominated Supervisor, and
    • relevant child protection agency/and or regulatory authority,
    • to advise them of the situation and consult on what action to take.
  • In the interests of protecting educators from allegations of abuse, two members of staff will remain at the Centre with the child.
  • If there is a dispute between staff and the parent/carer about the time or any other circumstance with regards to the late collection of the child, this should be written on the form and brought to the Director’s attention the following morning;
  • The Centre may decide to contact the police to find out if the parent/guardian has been in an accident, or to ask the police to take action to try and locate the parent/guardian;
  • Educators will care for the child’s needs (i.e. provide a snack or evening meal) and reassure the child if he/she is anxious, provide the child with some fun games or activities, and if appropriate, settle the child down to sleep;
  • When the parent/guardian or emergency contact person arrives to collect the child they will be required to complete a Late Form;
  • Educators will advise the child protection agency/regulatory authority/police (if contacted), and the Nominated Supervisor that the child has been collected.

(a)  Introduction

  • To ensure that educators, staff, children and visitors are protected from the dangers of passive smoking and from adults intoxicated by alcohol and drugs;
  • To ensure that the Centre provides a safe and healthy environment;
  • Drug and alcohol use in the workplace is potentially dangerous, especially in an early childhood environment. Educators and staff under the influence can cause injury to themselves, fellow employees and the children in their care. It can also contribute to loss of productivity and cause property damage. Parents/guardians under the influence of alcohol or drugs may also jeopardise the safety of their child and/or other children.

(b)  Procedures

  • No alcohol or illegal drugs are to be consumed by anyone, on any part of the premises, at any time when the service is being provided to children;
  • No tobacco or any other substance is to be smoked by anyone, on any part of the premises at any time. The Centre is a smoke free zone at all times;
  • The Intoxicated Adults (Alcohol and/or Drugs) Policy is to be implemented if a parent, guardian or authorised nominee arrives to collect their child under the influence of alcohol or drugs;
  • Job advertisements will clearly state that the Centre is a smoke free zone;
  • Non-smoking signs are to be clearly displayed around the Centre;
  • Employees’ contracts will contain a clause pertaining to this policy;
  • Educators and staff are to advise the Nominated Supervisor if they are taking performance-affecting drugs and act upon the Nominated Supervisor’s discretion.


The following is a list of prohibited behaviours:

  • Possession or use of illegal drugs at work;
  • Being under the influence of drugs or alcohol at work;
  • Consumption of alcohol or drugs in the morning before work;
  • Consumption of alcohol or drugs during meal or shift breaks, programming times and meetings;
  • Smelling of alcohol when with the children.

If the Code of Conduct is breached the Committee Of Management (COM) will apply the following consequences at their discretion and in consultation with the Nominated Supervisor:

  • Suspension while investigation takes place;
  • Disciplinary action if a breach is proven;
  • Termination of employment.

The COM recognises that drug and alcohol abuse is treatable and will refer employees with the problem to appropriate counselling and treatment.


(a)  Policy Statement

Although the Centre is unable to prevent a parent/guardian from collecting his/her child, the Centre is morally responsible for the ongoing wellbeing of the children.

(b)  Strategies for Implementation

  • If a parent/guardian is suspected of being intoxicated he/she is not to remain around the children;
  • Centre staff should talk to the parent/guardian and stress the importance of not leaving with the child at this time and refer to the welfare of the child;
  • Centre staff should suggest that another parent/guardian, family member or friend be contacted. If the intoxicated parent/guardian agrees to this, he/she should wait in the staff room or office;
  • Centre staff should ensure that there are at least two of them together to deal with this situation;
  • If the parent/guardian has driven to the Centre and will not cooperate, Centre staff will contact the police and report him/her for suspected driving while under the influence of alcohol or drugs. The vehicle registration number should be reported to the police. The parent/guardian will be informed that the police are being contacted.

(a) Introduction

An emergency or critical incident is an abnormal or dangerous situation that occurs infrequently, requires immediate attention, and may be unpredictable in terms of the timing, nature and the extent of the situation. Examples of situations that may lead to an emergency situation and therefore require a calm, prepared, effective response, include (but are not limited to):

  • Fire;
  • A severe storm or flood (where the building’s structure is at risk);
  • Where the children, educators and staff are at risk from an inside attack, i.e., a non-custodial parent wishing to harm others;
  • Where the children, educators and staff are at risk from outside attack, i.e., a stranger not known to the Centre wishing to pose a potential threat.;
  • A hazardous spill/gas leak;
  • A bomb threat;
  • A hold up;
  • An earthquake;
  • A terrorist attack;
  • A serious vehicle accident at the front of the Centre.

Fire safety is a regular part of the curriculum for the children and the emphasis is on safety procedures.

  • Evacuation routes and actual educator responsibilities during evacuation are posted in each room;
  • All emergency telephone numbers are posted by the telephone in the office and in each room where a telephone is located;
  • Each educator and staff member should have the opportunity to practice using the fire extinguisher.

(b) Procedures

Emergency evacuation

In the event of a fire, emergency situation or critical incident occurring at the Centre, the first and highest priority is to ensure that all persons in, at, or near the Centre, who may be in danger, are protected; before any steps are taken to prevent the spread of the hazard, to secure any physical assets (personal or workplace), or to eliminate the hazard.

The second priority is to, wherever practicable; control the extent of the hazard.

The third and lowest priority is to eliminate the hazard.

What to do in the case of an emergency evacuation. Nominated Supervisor, educators and staff responsibilities:

  • The Nominated Supervisor or a staff member will alert all staff that an evacuation is required. This will be done as calmly as possible so as not to alarm the children. This is to be done via the phone system;
  • The location of the situation determines the point of evacuation for all children, educators and staff;
  • Evacuation routes and actual educator responsibilities are posted in each room;
  • All emergency telephone numbers are posted by the telephone in the office and in each room near a telephone;
  • If the situation begins at the front entrance area, the children will be escorted by the educators to the back playground. If the situation escalates, the children will be evacuated to the grounds of St Fiacre’s Public School;
  • If the situation begins at the back of the Centre, the children will be escorted by educators and evacuated via the side gates or front door to the grassed area on the corner of Styles Street and McKenzie Street;
  • The delegated First Aid Person is to collect the sign/in out sheets for children and adults and help room leaders take the children to the designated area. The Nominated Supervisor or Responsible Person is to check the playrooms for any children or other educators and staff who may be in storage rooms or bathrooms. Once the whole group is in the designated area, the class roll is called by each room leader to ensure that all children are safe;
  • The Nominated Supervisor is to:
    • Collect mobile phone
    • Ensure that the kitchen, prep room, bathrooms and staff room are empty
    • Turn off the electricity at the power board (located in the prep room)
    • Direct the actions of others
    • Check all adults are present by calling out the names from sign-in/out sheets
    • Contact emergency services as required and maintain ongoing communications
  • Oversee decision making processes and make final decisions. The Nominated Supervisor is then to inform the other staff of the progress of the situation.
  • The Delegated First Aid Person is to:
  • Collect emergency back pack from foyer, if possible
  • Collect sign in/out sheet for children, visitors and staff and give to room leaders and NS/RP
  • Help room leaders direct children and staff to designated evacuation area
  • Administer first aid as required
  • The Second in Charge is to:
  • Seek direction for information/messages to be passed on to families or emergency contacts
  • Contact families or emergency contacts with consistent message
  • Maintain ongoing contact with families or emergency contacts as directed
  • Room leaders or designated leaders are to:
  • Collect emergency back pack from their rooms, if possible
  • Direct children and staff to designated evacuation area
  • Check all children are present by calling out the role for their class
  • Ensure the safety and wellbeing of children and other adults
  • Provide reassurance to children and other adults
  • Ensure effective supervision of children allowing others to do their roles.
  • All other educators and staff are to:
  • Ensure the safety and wellbeing of children and other adults
  • Provide reassurance to children and other adults
  • Ensure effective supervision of children allowing others to do their roles.

Emergency drills

  • Every 2 months 2 emergency drills will be held – one at the beginning of the week and one at the end of the week;
  • The nominated supervisor, educators, staff, volunteers and children being educated and cared for by the service should be present;
  • The drills will be surprise drills, both for the children and educators;
  • Different staff members will be responsible for organising the drill every 2 months, as per the drill roster;
  • All staff will follow the evacuation procedures for the drill;
  • The Nominated Supervisor/Certified Supervisor will place the ‘Evacuation’ sign on the front door to let the parents/guardians know where the children have been evacuated to;
  • After each drill the staff member responsible for organising it will evaluate it according to a Emergency Evaluation Form. This is kept in the office. The finished forms are filed for future reference;
  • Educators are to include in their program talks/discussion with the children about fire danger and fires, firefighters and 000 in both planned and spontaneous activities/experiences;
  • Fire brigade attend the centre at least annually for education and awareness;
  • Fire equipment is regularly serviced each quarter.

Fire safety

  • Switch off all electrical appliances;
  • Always switch off power point before removing the cord;
  • No smoking;
  • All staff are to be aware of the location of the power board;
  • String displays across the room create a major fire risk. Keep these to a minimum;
  • Be aware of all people entering and leaving the building. Are they known/unknown?;
  • Craft materials should be stored away in cupboards;
  • Be aware of location of fire extinguishers. Be aware of each type and how to use each one correctly.

(a) Policy Statement

Some situations, such as the threat of a violent person or a police operation in the vicinity, may require the service to go into lockdown. This means that the Centre locks all doors and windows and where possible, removes children, educators and other adults from view. These situations may take time to be resolved so the location everyone is to be removed to should be the Wumbat room as there is easy access to basic kitchen facilities, bathroom and nappy changing facilities. This area allows for children to engage in small or large group experiences during the lockdown period.

(b) Lockdown Plan:

  1. Whoever finds or is made aware of the emergency situation sounds the alarm and notifies the Nominated Supervisor / Responsible Person with the safe word ‘Big Bad Wolf’.
  2. All educators and staff lock external doors and windows and close blinds or curtains where possible. All available adults to assist with moving younger children to the designated assembly point (Wumbat’s room).
  3. If we have not been notified of emergency situation by Police, the Nominated Supervisor on the premises calls 000 or rings 112 (mobile telephone) stating name, address of service and the nearest cross street.
  4. The Nominated Supervisor will collect a mobile phone.
  5. First aid officer collects the emergency back pack, staff and visitor sign in sheets and children’s attendance records.
  6. Check attendance rolls. If a person is missing, advise the Nominated Supervisor as soon as possible.
  7. All educators and staff support and supervise children’s wellbeing until the situation is resolved.
  8. First aid officer administers first aid if necessary.
  9. From the assembly point, the Nominated Supervisor continues to liaise with emergency services and other relevant agencies.
  10. The second in charge contacts families or emergency contacts to notify them of the emergency situation. If advised, arrange for children’s collection.
  11. Remain in lockdown until advised of the all clear by emergency services.



(a) Policy Statement

Equipment plays an important role in child physical and intellectual development. The Centre endeavours to ensure that indoor and outdoor equipment used by the children is age appropriate and meets their needs and interests. Most importantly the equipment is safe, secure, hygienic and well maintained. Children are at various stages of development and therefore have unique and specific needs/interests. Children have imaginations without boundaries, which also extends to their use of equipment. This fact coupled with the environment in which children use equipment, creates a safety issue when it comes to deciding on children’s equipment.

(b) Procedures

  • The Centre has an obligation in deciding the type of equipment used by the children. The Centre’s staff are responsible for choosing and maintaining the children’s equipment;
  • There are many considerations when choosing children’s equipment, these include:
    • Variety
    • Age appropriateness
    • Developmental appropriateness
    • Safety
    • Ensuring sufficient and adequate equipment
  • Fabric and soft toys are checked for loose parts regularly and must be labelled non-flammable or flame retardant;
  • Equipment is checked daily for loose/dangerous parts;
  • Equipment is stored away after use;
  • Equipment higher than 50cm is placed on top of certified soft fall;
  • The educators have a roster for maintaining hygienically clean equipment;
  • The educators are obligated to report any defect, sharp edges, brittle plastic parts or damaged/broken equipment to the Nominated Supervisor immediately and it is to be removed until repaired or replaced;
  • The Centre will ensure a periodical maintenance program for all children’s equipment and maintain a log in the ‘Building and Maintenance’ book.

(a) Policy Statement

Thongs and Crocs are deemed dangerous for children when they are climbing, running etc. as they do not provide reasonable grip.

(b) Strategy for Implementation

  • Children, educators and staff are not permitted to wear thongs while attending the Centre;
  • Children, educators and staff are encouraged to wear shoes, sneakers or sandals with a back strap.

(a) Introduction

  • Young children under 5 are at risk of choking from food and other small objects;
  • The risk increases if children run, play etc. when eating.

(b) Strategies for Implementation

  • Supervise children when eating;
  • Provide safe foods for children to eat;
  • Hard foods should be cut into small pieces or grated;
  • Encourage children to sit down when they eat and chew well;
  • Ensure toys in the Centre have no small parts and are suitable for children aged 2-5.

(a) Policy Statement

Chemicals can be hazardous for children and staff following exposure and must be stored and handled in the safest and most secure way possible.

(b) Strategies for Implementation

  • All potentially dangerous chemicals/products are to be clearly labelled and stored in a locked cupboard out of reach of all children;
  • The phone number for the poisons information service should be displayed near the cupboard;
  • Dangerous goods labels are on all chemicals that require them;
  • Store all products according to the manufacturer’s instructions;
  • Seek alternative non-hazardous products where possible;
  • Never store chemicals in a drink bottle or other food container;
  • If a spill occurs notify the director immediately;
  • Educators must have appropriate first aid training;
  • Medications should be stored in a locked first aid cupboard as appropriate;
  • Material Safety Data Sheets (MSDS) are kept for all chemicals located on the premises.

(a) Policy Statement

The Centre aims to provide children with excursions into the community to extend their experiences beyond those offered at the Centre. The excursion program aims to offer children opportunities to share experiences in a relaxed and enjoyable atmosphere which is both safe and stress free for both children, educators and volunteers.

(b) Strategies for Implementation

Before the excursion

  • The Nominated Supervisor must ensure a risk assessment is carried out in accordance with regulation before an authorisation is sought from parents/guardians;
  • The Nominated Supervisor, in conjunction with other staff, is responsible for thorough organisation of each excursion including investigating transport requirements, determining total cost of excursion prior to the event, and establishing the availability of toilet facilities, access to drinking water, sufficient shade in hot weather, safe crossings for the busy roads etc;
  • Safety of children will be considered in the choice of route and mode of transport. Our service will follow all applicable NSW road rules as well as the Kids and Traffic best practice recommendations for transporting young children safely in buses. Every reasonable precaution will be taken to protect children from harm and any hazard likely to cause injury;
  • The Nominated Supervisor will use as a guide and a minimum requirement, the adult/child ratio for excursions set down by the Education and Care Services Regulation 2011. Consideration needs to be given to the age and experience of the children involved, the methods of transport, the venue and length of the excursion and the previous excursion experience of the adults when determining the adult/child ratio for each outing;
  • The Nominated Supervisor is to appoint a Certified Supervisor to be in charge for the excursion;
  • Each child attending an excursion must have the written permission of a parent/guardian;
  • Educators must make alternate arrangements for any children who are not attending the excursion, and ensure that any dialogue or pre-planning for the excursion does not alienate such children from social networks;
  • Additional factors need to be considered in the planning of excursions for children with additional needs. Where possible, our service will uphold the right for all children to access all excursions and engage in meaningful ways while on excursions.

Excursion requirements

  • All educators, volunteers and children attending will be informed of excursion timetable/itinerary, special requirements, safety procedures, grouping of children and responsibilities;
  • Children must wear (in a visible location) an identification badge indicating the name, address and telephone contact number of Styles Street. Children’s names are not to be displayed;
  • Children must be dressed in appropriate clothing considering the weather and activity of the excursion. Sturdy footwear should be worn (not thongs or gum boots for excursions requiring children to walk any distance). A jumper or cardigan must be taken for each child in case the weather turns cool. Hats must be worn by both staff and children;
  • Sufficient food and drink must be provided on each outing allowing the children to eat/drink at least every two hours;
  • Items to be taken on an excursion include a suitable stocked first-aid kit including EpiPen; a mobile phone; children’s emergency contact numbers; children’s medication, if required;
  • Other items as to be taken as required include sunscreen, wet wipes, tissues, spare clothing and a towel should be included along with nappy changing requirements where necessary;
  • Educators should carry sufficient money to cover the cost of the excursion and extra in case of emergency;
  • A list of children on the excursion will be left at the service and a copy carried by the delegated Certified Supervisor.


  • Children are to be organised into small groups in the care of an educator or volunteer. Educators and volunteers are responsible for the careful supervision of their own group of children. Families will be encouraged to participate in excursions to assist in maintaining suitable adult/child ratios. If the parent needs to bring their child’s sibling because they cannot find suitable care, the siblings must be included in ratios;
  • If additional adults are required volunteers will be invited. Volunteers will be mature, responsible people who are aware of the hazards and responsibilities of taking a group of children out of the service;
  • Family members/volunteers will not to be left in sole charge of children and must be supervised by an educator at all times;
  • All volunteers/family members’ details will be entered into the appropriate record for that day;
  • All educators, volunteers and children attending will be informed of excursion timetable/itinerary, special requirements, safety procedures, grouping of children and responsibilities. Each educator will be a group leader;
  • Children are to be encouraged to have a partner for the outing who they should hold hands with during most of the day. Children should only be encouraged to move independently of their partner where educators or volunteers can ensure that they can be easily seen and there is no danger of them wandering off alone. Partners are essential when walking along the street, or in crowded places;
  • When it is not possible or appropriate for the whole group to move together small groups should be organised. Before small groups disperse, a meeting place and time is to be organised for the larger group to meet back together;
  • Educators will ensure children obey road rules and cross roads at a crossing or lights where available. Educators will remain vigilant to ensure no child runs ahead or lags behind the group;
  • Educators and volunteers are to be aware of the number of children in their small group and count them regularly. All educators staff are to be aware of the total number of children on the excursion and assist in counting the larger group at regular intervals.

Change of plan/Emergency

  • In the unlikely event that small groups become separated, educators and volunteers are to meet back at the point of separation as soon as possible;
  • In the event that an excursion is delayed and will be late returning, the person in charge of the excursion is to ensure that the Nominated Supervisor is advised of the approximate time of arrival;
  • If an emergency occurs, the person in charge of the excursion is responsible for making alternative arrangements to ensure the safety and well-being of all the children and contact the Nominated Supervisor as soon as possible;
  • There is to be no change to the planned itinerary of any excursion (as indicated to parents on the parent permission note) unless the person in charge of the excursion decides that it is necessary for the safety and well-being of the children;
  • Parents/guardians must be advised of any incident or change of itinerary on the day of the excursion where possible.

(a) Introduction

In general educators and staff are not permitted to bring/sign in a child to the Centre or take/sign out a child from the Centre.

(b) Procedures

  • In the following circumstances, staff are permitted to bring/sign in a child to the Centre or take/sign out a child from the Centre if
    • The child is a son/daughter or relative of the staff member
    • The staff member can show the Nominated Supervisor a written permission note from the child’s parent/guardian
    • The child is in urgent need of medical attention and needs to be taken outside the Centre to see a doctor
    • Events outside the Centre e.g. library, special outings in which case at least two staff members must accompany the children
    • The children’s safety would be at risk if left inside the Centre, e.g. in the event of a fire, bomb threat etc
    • A crisis occurs in the child’s family e.g. parent/guardian is taken ill and is unable to drop off/collect the child
    • The child has been dropped off at an excursion by the parent and the staff member has brought them back to the centre.

(a) Introduction

There is very limited, sub-optimal parking at the Centre.

(b) Strategies for Implementation

  • The following should be adhered to:
    • Each vehicle should not occupy more than one space
    • Parking should be perpendicular not parallel to the Centre
    • If the car park is full, street parking is available on Coleridge Street
    • Great care should be taken when reversing out of the Centre into the traffic
    • Even greater care should be taken to give way to pedestrians accessing the Centre
    • Road safety especially relating to car parks is discussed regularly with the children.

(a) Policy Statement

Water use within the Centre will be supervised to ensure the safety of children and staff. Water play is one of the sensory experiences offered to the children to aid in their development. It offers opportunities for social interaction, physical and concept development. Water use also allows them to learn about responsible habits surrounding water use and conservation. However, it is important to understand a child can drown in 5cm of water; every exposed water source, no matter how shallow, poses a significant danger.

(b) Strategies for Implementation


  • Educators will follow appropriate work health and safety guidelines relating to back care and safety of equipment when moving or securing vessels containing water;
  • During planned water play experiences the safety of the children is paramount therefore an educator will closely supervise water play at all times. Children will not be left unattended while playing with water;
  • Educators will ensure all water receptacles used for water play will be filled to a safe level;
  • While the children will be encouraged to explore the properties of water, water safety messages will also be taught. For example, children will be discouraged from drinking water during the water play activities;
  • All water receptacles used will be emptied immediately after use and allowed to dry thoroughly. The water receptacles will be properly stored where the children have no access to them and where they cannot inadvertently collect water during storage;
  • The children’s play areas will be checked each morning to ensure that no containers or pools of water are accessible to the children. If rain occurs during the day, outdoor play areas will be checked for safety prior to the children going outside.

Drinking water

So that there is reduced temptation for children to drink unclean water, children will have access to clean drinking water at all times. This water will be supervised to ensure it is safe and hygienic for consuming.

Excursions near water

Excursions will not be located near bodies of water. If an excursion occurs where children must pass water the Nominated Supervisor will ensure there are appropriate adult/child ratios and a risk assessment is carried out.

  • Education and Care Services National Law Act 2010 (Vic)
  • Education and Care Services National Regulations 2011
  • National Quality Standard for Early Childhood Education and Care 2018 – QA2, 3.1, 3.1.1, 3.1.2, 7.1.2, 7.1.3

Date Adopted: 13 March 2019

Review:  October 2019


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